Discovery Questions

1. Project Team

1.1. Who will be the primary point of contact for this project?

• Business Stakeholder
• Technical Stakeholder
• Project Manager

1.2. Who are the key stakeholders involved in this project? (Select all that apply)

• Product Owner
• Business Analyst
• Software Developer(s)
• Quality Assurance Team
• IT Support Team

1.3. Are there specific team members who will handle integration tasks?

• Yes
• No

1.4. Please provide the names, roles, and contact details of key technical and business stakeholders:

• Name(s):
• Role(s):
• Email(s):

2. Project Scope and Timelines

2.1. What is the expected timeline for this project?

• Less than 1 month
• 1–3 months
• 3–6 months
• More than 6 months

2.2. What are the critical milestones or deadlines?

• Integration completion by:
• Go-live by:
• Other:

2.3. What are your primary objectives for this integration project? (Select all that apply)

• Automate check-in and check-out processes
• Improve operational efficiency
• Integrate Roomex PMS API for real-time data
• Replace an outdated system
• Other:

3. Technical Details

3.1. What programming languages does your team primarily use? (Select all that apply)

• Python
• JavaScript/Node.js
• Java
• C#
• Other:

3.2. Does your team have experience integrating RESTful APIs?

• Yes
• No

3.3. What tools or platforms does your team use for API testing and debugging?

• Postman
• Swagger
• Insomnia
• Curl
• Other:

3.4. What is your preferred data format for API responses?

• JSON
• XML
• Other:

4. Existing Processes

4.1. What is your current process for handling CLC check-ins and check-outs?

• Manual process (e.g., spreadsheets or emails)
• Semi-automated process (e.g., custom scripts or tools)
• Fully automated process (e.g., existing APIs or software solutions)

4.2. What challenges do you face with your current process? (Select all that apply)

• Inefficiency
• Errors or inaccuracies
• Lack of automation
• Other:

4.3. Are there any dependencies or legacy systems involved in the current process?

• Yes
• No

5. Project Expectations

5.1. What key outcomes do you expect from this integration?

• Real-time data exchange
• Improved reporting and analytics
• Enhanced user experience
• Other:

5.2. Are there specific features or functionalities you require?

• Authentication and validation
• Real-time status updates
• Custom reporting capabilities
• Other:

6. Change Management

6.1. How do you plan to train your team on the new system or integration?

• Internal training sessions
• Vendor-provided documentation and support
• External consultants or trainers
• Other:

6.2. Do you foresee resistance to adopting this new system?

• Yes
• No

7. Budget and Resources

7.1. What is your allocated budget for this project?

• <$10,000
• $10,000–$50,000
• >$50,000
• Not disclosed

7.2. Are there any additional resources you anticipate needing?

• Dedicated developer(s)
• Additional software tools
• External consultants
• Other:

8. Compliance and Security

8.1. Are there any regulatory or compliance requirements this project must meet?

• Yes (Specify below)
• No

Details:

8.2. What security measures are in place for handling sensitive data?

• Data encryption
• Secure user authentication
• Firewalls and network security
• Other:

9. Communication

9.1. What is your preferred method of communication for updates and queries?

• Email
• Slack or similar chat platform
• Scheduled meetings (weekly/bi-weekly)
• Other:

9.2. Are there specific reporting requirements during the project?

• Weekly progress updates
• Detailed milestone reports
• Final project summary
• Other: